AMS  Release Notes
 (Software Upgrade Release 1.44 - September 2007)
 

Internet-AMS Software Release 1.44 updates the Action Management System (AMS) with improved usability changes and further functional enhancements to Base Release 1.4 in particular adding a range of new management reporting capabilities.

Summary of Updates:
1. Action Performance Recording.
2. Check Performance Menu Upgrade.
3. Integrated Report Buttons.
4. Enhancements to Management Reports.
5. Business Knowledge Dating.

(1) Action Performance Recording.

Important new performance functionality has been introduced into each DNA Action.
 The "P" (for "Performance") button has now been added to a DNA Action (Level-3).
When this button is selected the system opens up a "performance history table" for the entry and tracking of actual performance against target for any DNA Level-3 Action.
The entry of data into this table then enables the system to produce the DNA Action Performance report (see Enhancements to Management Reports below) which is a graphical time-line chart that tracks "actual" versus "target" performance over time.
Any date can be entered in the date field but the items in the table are always presented with the most recently dated entry at the top. The Performance field is now automatically calculated as the percentage % of "actual" to "target".
The top (latest dated) entry is then carried forward to The Action TAB-form that is automatically populating into the Target, Actual, Performance, and Date fields with the most recently dated data from the Performance Table. If there is already data entered under these fields (into The Action TAB form) then these values will remain as they were in Release 1.43 but this old data will not be reflected in the Action Performance Report until this data is re-entered into the new Performance Table form.

Any clients who have already used the "actual" and "target" fields of any existing DNA Actions should contact TMP for the simple data migration process to the new Release 1.44

(2) "Check Performance" Menu Upgrade.

Within the AMS/Check Performance item in the Main AMS Menu we have included Direct Links to all "whole of business" reports. These links provide a one-click generation of the selected report in .PDF format.

(3) Integrated Report Buttons.

All integrated report buttons have been standardised to a 3-character identification.
For example the button to generate the Incident Item Report is the "IIR" button, etc.
So now all 3-character buttons are therefore "report" buttons.

Also all integrated reports now default to the .PDF Abobe format which means that they cannot be changed by a user after they are generated.

If a "soft" report is required in either a .DOC or .TXT format (i.e. there is a requirement for the report to be changed after being generated) then this can be provided by the AMS Administrator (normally only one Administrator is nominated per business). The Administrator must generate a specific Report Task within the AMS/Administration/Reporting/Report Schedule menu selection and select the option to have the .TXT report delivered to the requesting person by email. The .TXT report attached to the email can then be opened and changed. In conjunction with this change  we have now introduced an AMS security audit trail logging all persons who receive any emailed reports out of AMS.

(4) Additions & Changes to Management Reports. 

We have now adopted standards for the layout and colours used in all AMS Management Reports. The "look & feel" of earlier reports has therefore now changed slightly to conform to our new reporting standards. Some earlier reports have also been enhanced by adding additional information within the report. Minor name changing of some reports has also been introduced.

Seven (7) new reports have been added in AMS Release 1.44, so there are now a total of 19 Management Reports available within AMS.
Reports are categorised as "Standard" or "Selectable".

Standard Reports are included within the basic AMS at no charge.
Selectable Reports are available for inclusion for a one-time purchase cost of $300 per  report (excluding GST).

There are now 13 Standard Reports within the basic AMS Release 1.44 as follows:
<> Strategic Operations Plan (previously called Strategic Business Report)
<> DNA Business Plan (previously called Business DNA Summary Report)
<> DNA Action Performance (New in Release 1.44)
<> Improvement Audit Report
<> Project Summary Report
<> Overdue Project Action Report
<> All Projects - Overdue Actions
<> Incident Item Report
<> Open Incidents Log Report
<> Incidents Overdue Report
<> Annual Appraisal Calendar Report
<> Performance Appraisal Report
<> Job Action Review Schedule Report (30-days)

There are now 6 Selectable Reports. These additional reports can be optionally added to the AMS of any business. The following selectable reports are now available with AMS Release 1.44:
<> DNA Compliance & Risk Report (New in Release 1.44)
<> DNA High Risk Actions Report (New in Release 1.44)
<> All Risk Item Summary Report (New in Release 1.44)
<> Active Incidents by Category (New in Release 1.44)
<> Overdue Incidents by Category (New in Release 1.44)
<> Current Employee Directory (New in Release 1.44)

The AMS Operational Reporting Guide can be downloaded and is a PDF document detailing current reporting available in AMS, including descriptions and samples of all reports.

(5) Business Knowledge Dating

All business knowledge is now dated so that uploaded knowledge can be verified by date. When new knowledge is uploaded then the date field can be entered to reflect the version date of the data uploaded. If the date is omitted then this field defaults to today's date. The List Knowledge items can be sorted within the date column (by selecting the black up-arrow or down-arrow buttons in the header next to "Dated" description) to check for new uploads that may have occurred.

If you have any questions then please contact us at:

The Management Practice
133 Alexander Street
Crows Nest  NSW  2065
Phone: 61-(0)2-9431 5305
Contact us by email

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